How Do I Create a Collection?

Would you like to add a collection to your learning environment? You’ll need the correct permissions and can then follow a few simple steps.

Required Permissions

To create collections, you must have one of the following permissions:

• Manage all collections

• Create new collection

You can manage these permissions via Employees > Permissions in the LMS.
By default, users in the Admin and Internal Author/Trainer groups have these permissions.

Once you have the required permissions, you will see the Bundles option under Library in the menu.

Creating a New Collection

1. Go to Library > Bundles.

2. Click Create in the top-right corner and select Collection.

3. Fill in the following details:

   • Collection title

   • Description

   • Image (jpg, jpeg, or png, max. 20 MB)

   • Introductory video (max. 60 seconds, via Vimeo)

   • Curator (the person who selected the learning items)

   • Add up to 48 learning interventions

4. Set the visibility:

   • Visible to everyone

   • Visible only to selected teams

   • Or keep the collection hidden

⚠️ Note: Learning items within a collection keep their own visibility settings.
Employees will only see the items they have access to.

Example

A collection contains 8 learning items and is visible to everyone:

• 2 videos: visible to everyone

• 3 online trainings: visible to everyone

• 2 trainings: visible only to the Sales team

• 1 internal event: visible only to the Sales team

The Sales team sees all 8 items. Other employees see 5 items.

What Can You Do with Existing Collections?

In the collection management environment, you’ll see four icons in the top-right corner:

• Preview mode: see how the collection looks in the academy

• Archive: archive the collection without deleting it

• Duplicate: create a copy of the collection

  • Useful for similar collections for different teams (such as Marketing and Sales)

• Delete: permanently delete the collection

Renaming “Collections”

Would you prefer a different name, such as Theme Pages or Learning Paths?

1. Go to Settings > Admin Settings.

2. Open the Naming tab.

3. Change the name as desired.