How can I assign a learning item to all users via a bulk action?

If you want to assign a learning item to all users in the academy, you can easily select them all at once. Go to ‘All users’ in the LMS and select the square at the top of the page. If desired, you can first apply a filter, and then select the filtered result.

The bar with actions will now appear at the top. If you now click on ‘Select all #’ you will see all the available actions you can apply.

Below you’ll find an overview of the learning methods you can assign in bulk:

• Videos

• Documents

• Articles

• Online training

• Events
  

• Learning tracks

• Evaluations

Next to that, you can:

• Send emails
• Assign qualifications and roles
• Add users to a team
• Resend the invite email (re-invite users)

You’ll immediately see a notification that it may take longer to assign a learning item to a large group of users. As soon as you confirm, a status bar will appear at the top of the page showing progress. After completion you’ll receive a notification that the mails are ready in your drafts.

NOTE: It’s important to keep the page open during assignment. Only close it when you’re finished assigning. You’ll receive a notification for this. Under ‘Emails > Draft emails’, you can then select and send (or delete) the draft emails in one go.

Assignment can take a bit longer for larger groups. It might take 0.1 second to assign a user, but this adds up for 15,000 users. Are you assigning multiple learning items at once? Then double or triple the amount of time. Below is an overview of the time it takes to add large groups of users:

•         0-1000 users - about 1-10 minutes

•         1000-5000 users - about 10-25 minutes

•         5000-10000 users - about 25-45 minutes

•         More than 10,000 users - at least 60 minutes